MINUTES OF THE 97TH ANNUAL GENERAL MEETING

 

Location: Yering Meadows Club Rooms

Date: Thursday 28th September 2023

Time: 7.30pm.

Chair:​ Mr. Trevor Mair – President

 

Attendees: Trevor Mair – President, Ian Muntz – Captain, KerryJennings – Treasurer, Andrew MacLean – Secretary, Jan Scane, Andrew Jury,

 

Mary–Lou Mair, Stephen Thomas, Jennifer McLeod, Debbie Taylor, Dee Halligan, Lyn Kenway, Graeme Kenway, Peter Farrell, Hideko Kasai, Joan Close, Stuart Robertson, George Abrahams, Mathew O’Donohue, Mike Dempsey, Mark Zengraf,

Andy Hayman, Peter Naughton, Gary Windsor, Bob Morgan, Barb Morgan, David Meredith, David Shaw, Christine Dunkinson, Rhobelle Morrison.

 

NOTICE OF MEETING

– Andrew MacLean, Secretary to read Notice of Meeting

 

REMINDER

– All financial voting members should have signed theattendance book.
– Any persons not a financial voting member must leave the meeting.
– Only items shown on the Notice of this Annual General Meeting may be dealt with this evening.

 

Introduction: Mr T Mair – Welcomed and thanked all for attending. Also gave a brief overview of the running cost of the club and the short fall from members subscriptions being meet with the owners’ contributions.

 

Quorum: 30 members present.

 

568 proxies sent to members:

  ​74 replies received (closed Tuesday26thSeptember at 2.30pm)

   ​73 nominated Chair Votes (closed Tuesday 26thSeptember at 2.30pm)

1 other reply received nominating S. Robertson as the proxy.

*Need 10% of eligible members (including proxies) be present before a quorum can be declared.

 

Quorum Declared – Ninety Seventh Annual General Meeting for Yering Meadows Golf Club Limited is declaredopen.

 

APOLOGIES

– Secretary to read any apologies received prior to meeting.

Bill Marshall, Neven Rose, Col Morgans, Rob Darvel, Derek Bailey.

Any apologies from the floor.

Pam Spencer, Heather Den Elzen, Gary Dunkinson, Brendan Wilson, Andrea Wilson, David White, Heather White, Marg Jury.

 

Moved: Marylou Mair, Seconded: Barb Morgan.

 

Approved with no dissenters.

 

AGENDA ITEM 1:​2022 Annual General Meeting

 

Motion:

To confirm that the Minutes of the Ninety SixthAnnual General Meeting held September 29th,2022, are considered a true and correct record of that meeting. Minutes posted separately on Clubswebsite 19th September 2023.

 

Moved: Mathew O’Donohue, Seconded: Stuart Robertson.

 

Approved with no dissenters.

 

 

AGENDA ITEM 2:  Presidents Report

 

Prepared by Mr. Trevor Mair – Report emailed separately to all members 3rd September 2023and posted on clubs’ website.

 

Motion:

To consider and, if thought fit, adopt the Presidents report for the year ending June 30th2022.

 

Moved: Debbie Taylor, Seconded: Mathew O’Donohue.

 

Approved with no dissenters.

 

 

AGENDA ITEM 3:​Treasurers Report of Annual Accounts

 

Prepared by Ms. Kerry Jennings

 

Treasurer to present Financial Report year ending June 2023.

 

Opening Balance – 69K

Income – 88K

Expenses – 86K

Closing balance – 71K

 

Motion:

To consider and, if thought fit, adopt the Income Statement, Balance Sheet, for the year ending June 30th2023.

 

Moved: George Abrahams, Seconded: Andy Hayman.

 

Approved with no dissenters.

 

 

AGENDA ITEM 4:​To elect the Officers and Committee of the Club for the ensuing year.

 

– President:

 

– To elect the 5 Committee Members in accordance with theRules of the Association.

 

– Officer positions to be filled are:

 

– President, Treasurer & 3 general committee positions

 

– President announces the following members have been appointed unopposed, as there were no other nominations.

– Nominee for President:

 

– Mr. Andrew Jury (Nominated by: Trevor Mair* Seconded by: Tony Pidduck)

 

– Nominee for Treasurer:

 

– Ms. Kerry Jennings (Nominated by: Andrew MacLean*Seconded by: Bill Marshall*)

 

– Trevor Mair then hands over to Andrew Jury and congratulates him on his appointment.

 

 

– Secretary:

 

– Announces that 4 nominations were received for the 3vacant committee positions.

 

– Mr. Peter Farrell (Nominated by: Ian Muntz* Seconded by: Andrew MacLean*)

 

– Ms. Rhobelle Morrison (Nominated by: Jan Scane*Seconded by: Hideko Kasai)

 

– Mr. Stuart Robertson (Nominated by: Ken Steele Seconded by: Scott Carlson)

 

– Mr. Mark Zentgraf (Nominated by: Michael Sailland Seconded by: Michael Sherman)

 

*Denotes current committee member

 

– Election was held over 14 days from September 6th – 20th via Survey Monkey web link for members to complete and return.

 

– Secretary thanks Bill Marshall for co-ordinating election process through the Survey Monkey programme and our scrutineers, Mr. Col Morgans & Mr. Rob Darvel, for theircommitment to ensuring the election result is a true & fair reflection of the members votes and that no invalid voteswere recorded.

 

– Secretary thanks the 4 nominees for wanting to become involved and give up their time to the association.

 

– He then announces that the ballot conducted through Survey Monkey over the previous weeks resulted in:

 

568 ballot papers sent to members.
143 replies received.

 

– President:

First 2 elected for the ensuring 2 years & 3rd nominee elected for 1 year.

 

– In accord with the Associations’ Rules the General Committee Officer positions are to be filled by

​

1. Stuart Robertson (2 – year term)
2. Rhobelle Morrison (2 – year term)
3. Peter Farrell (1 – year term)

 

– President: Congratulates the successful candidates

 

AGENDA ITEM 5:

 

– President:

 

Thanked Yering Meadows Pro shop staff lead by LeighDeagan, the ground / green keepers lead by Craig Brownand the clubrooms staff for their service & commitment to the members and its association.

 

Thanked the outgoing committee members for theircommitment and contribution to the YMMA. Also presented each of them with a gift of appreciation.

 

Welcomed the new committee members to the board and advised that unsuccessful candidates would be asked to assist on sub committees as necessary.

 

MEETING CLOSED 8.30pm.

 

Next Committee Meeting – October 14th, 2023.